Satisfactory Academic Progress Policies

All students at San Diego Christian must maintain Satisfactory Academic Progress (SAP) in order to maintain their eligibility to receive financial aid.  SAP policies refer to issues such as enrollment status, withdrawal rates, and successful completion of enrolled course work in a timely manner, maximum time frame required to complete the program etc.  Questions regarding academic standing should be directed to the Academic Vice President.  For information on how one’s aid will be affected, see the Student Financial Services Office.

Aid recipients must maintain satisfactory academic progress toward their degree objectives in order to retain aid eligibility.  This is determined at each semester’s end, based on both qualitative (GPA) and quantitative (completion rate) measures.  The following is the policy for Financial Aid at SDCC:

Qualitative: Each student must maintain a Cumulative Grade Point Average of 2.0 or higher.

Quantitative: The maximum time frame for completion of the certificate or degree program must not exceed 150% of the published length of the program.  Students receiving Financial Aid must complete 67% of their attempted credits per payment period.

  • Attempted hours are defined as the hours for which the student paid tuition, regardless of whether financial aid was received.
  • Transfer hours received for credit will not be considered as attempted and successfully completed hours.
  • Successfully completed hours are those for which a student has earned a grade of A, B, C, or D (for course other than general education, successfully completed hours are those for which a student has earned a grade of A, B, or C).
  • Withdrawls, incompletes, and failures are not successfully completed hours.
  • Passing credits received for pass/fail courses are considered successfully completed hours; failing grades in pass/fail courses are considered attempted hours.
  • Repeated courses are included in the calculation of attempted and successfully completed hours.  A student is allowed to repeat a course only once.

If a student fails to meet both of these requirements, he/she will be placed on Financial Aid Warning for the following semester.  While on warning students may still receive aid, but if they do not successfully complete the terms of warning, the student will then be placed on Financial Aid Probation for the following semester.  Students on Financial Aid Probation may appeal to the Office of Student Financial Services if they feel that there are extenuating circumstances that warrant consideration.  Appeal requirements are outlined in the letter the student received notifying them of their status.

When the Academic Vice President’s Office determines that a student is eligible for dismissal, further aid will be suspended until eligibility is regained.  Students re-apply for financial assistance after successfully completing a minimum of one term of like-enrollment and bringing their cumulative GPA to an acceptable 2.0 level. 


Return of Title IV Funds Policy

When a student withdraws from San Diego Christian College without completing a full period of enrollment, the college must determine the amount of federal funds earned for the portion of the enrolled period for which student attended. Unearned federal student aid must be returned.  In addition, any student who does not complete a semester for which he/she enrolls will forfeit their Institutional awards.  The student remains responsible for the appropriate percentage of charges incurred.

A student’s withdrawal date must first be determined in order to begin the calculation process.  Students begin the withdrawal process at the Student Financial Services Office by completing a Departure Form.  The withdrawal date is either the date the student began the institution’s withdrawal process or officially notified the institution of intent to withdraw; or the student’s last date of attendance at a documented academically-related activity.

Students who withdraw from all classes prior to completing more than 60% of an enrollment term will have their aid recalculated based on the percent of the term they completed. This calculation is processed by Return of Title IV Funds, a web-based program from the Department of Education.   For example, a student who withdraws completing only 30% of the term will have “earned” only 30% of any Title IV aid received.  The remaining 70% must be returned.

The school will return the lesser amount of the aid to be returned as compared to the institutional charges multiplied by the percentage of unearned aid.    The school must return funds to the following sources, in order, up to the total net amount from each source:

  • Unsubsidized Stafford Loan Subsidized
  • Stafford Loan Federal
  • Perkins Loan Parent
  • Loans to Undergraduate Students (PLUS)
  • Federal Pell Grant Academic
  • Competitiveness Grant (ACG)
  • National Smart Grant Federal
  • SEOG

The student will be responsible to pay any unpaid institutional charges incurred by the institution having to return Title IV funds.  If the student owes tuition and fees, the student will receive an invoice from the school.  Earned aid that the student has not yet received must be offered to the student by SDCC as a post-withdrawal disbursement. The amount of a post-withdrawal disbursement is determined by the number of days a student attended class divided by the number of days in the student’s scheduled enrollment period.

To receive a post-withdrawal disbursement, a written notification will be sent to the student with the following information:

  • The type and amount of federal loan funds that will be credited to the student’s account.
  • An explanation that the student may accept or decline some or all of the post-withdrawal disbursement that is not credited to the student’s account Information
  • that informs the student that no post-withdrawal disbursement will be made to the student if the student does not respond within 14 days of the written notification.
  • Instructions to submit a response in writing directly to the Student Financial Services Office by mail or fax.

All students who have received a Federal loan during their course of study at SDCC are required to participate in both loan entrance and exit counseling sessions in order to be informed/reminded about their rights and responsibilities as a borrower.